Creating Master Data for Supplier

For making us to understand easily supplier master data has been divided into four sections:

1. Supplier Section

2. Communication Section

3. Accounting Section

4. Instruction Section

Supplier Section:

In this section we will be knowing about the following things:

1. Supplier Name:

We will adding out the supplier name, Whether supplier may be a raw material supplier,Product supplier, Etc.

2. Code:  

ERP management will be allocating some codes to the supplier, Based on the company name, Which Product, Location or it may be any code. 

3. Contact Name:

This field ensures the right person from the supplier side to represent their company details and goods. Will be a mediator between ERP management and company / Industry.

4. Supplier Type:

We will be knowing about the supplier, That the material supply will be done at domestic level or at international level.

5. Parent Location:

By allocating the nearest location to the supplier, All the necessary things will be handle from that parent location.It may be any support, funding,billings, customer concerns,etc.

6. Print Name / DBA: 

• DBA Stands for "Doing Business As".
• A company is said to be "DBA" when the name under which they operate their business differs from its legal, registered name.
  

7. Language:
Preferred language to communicate with the supplier and for processing the things in that particular language only.

8. Supplier Since:  
How long the supplier is doing business with us.

9. Port:
From which port the supplier is doing shipments to the customer.

10. Multi Location Supplier:
Just to know, Whether the supplier has multi location centers for supplying the material / goods.

11. Credit Limit:
Based on supplier resources, Whether he/she his capable to pay the amount in time or not and based on business strategies, Credits limit will be decided.

12. Mark-Up Multiplier:
Markup is the amount by which the cost of a product is increased in order to derive the selling price.
Example:

Communication Section:

In this section we will be knowing about the following things:

1. Contact Information:
In contact information section, Generally we see primary & secondary phone numbers, mobile number, fax number, Email address, website of the supplier.

2. Remit-To-Address: 

In order to make payments for the supplier from customers, So we need supplier address details for sending the cheques / check payments. Remit means send back. 

3. Shipping Address:

The shipping address is the physical address where supplier warehouse address will be located. If customer needs to ship back the product to supplier at that time shipping address of the supplier should be needed. One supplier can have multiple ship-to addresses.

Accounting Section:

In this section we will be knowing about the following things:

Tax Number:

A Taxpayer Identification Number (TIN) is an identifying number used for tax purposes in the United States. It is also known as a Tax Identification Number or Federal Taxpayer Identification Number.

Currency: Mode of currency as per supplier wish.

Payment Terms: 

Certain payment terms and conditions will agreed between the customer and the supplier before the shipment is done.

Shipment Terms:

Shipment terms and conditions will agreed between the customer and the supplier before the shipment is done.

  

Purchase Tax: A ​tax that is ​added to the ​price of something that ​people ​buy, but not to the ​price of basic ​goods.

Form 1099:

• If you are self-employed or working as a contractor (even if you have a side business outside your regular full-time job), the payer will send you a 1099-MISC showing the amount of money they paid you.

Instructions Details:

• In instruction section we will provide specific key notes for the shipment or any other things which don't exist in the fields to notify the company.
• Internal notes will provide for the customer,  any changes that they need can enter those details in internal notes section.